HIGHLANDS COOPERATIVE ASSOCIATION

Open Minutes

November 16, 2003

 

 

Board Members Present:   Ellena, Guyer, Jane, Smith

 

Board Members Absent:  Smydra

 

Management Present:  Lyon, Miller

 

 

Meeting called to order at 5:15 p.m.

 

 

 

OPEN MINUTES

 

Jane moved, Smith seconded to accept the October 26, 2003 Open Session Minutes, with corrections.  Approved 4-0. 

 

MEMBER CONCERNS

 

Georgia Vroman, 6220 Balfour Drive:  Ms. Vroman suggested that instead of charging $25.00 to rent the clubhouse, Highlands should consider charging $50.00.  She believes it would be a good way for Highlands to make a little extra money, and it’s a very good price to rent a hall in this area.  Ms. Guyer said that it was a good suggestion, and would be discussed in full at the December, 2003 Board Meeting.  Ms. Miller will present the Clubhouse Rental policy for discussion at the December, 2003 meeting.

 

COMMITTEE REPORTS

 

None at this time.

 

 

 

 

 

2003/2004 BUDGET

 

The Board reviewed and discussed a breakdown of accounts that Carol Alcox required be changed.

 

Account

Proposed Bud Amt

Change per HUD

Revised Bud Amt

Exterminating

$2,000

($1,000)

$1,000

Grounds

$17,900

($10,420)

$7,480

Grounds Contract

$31,580

($13,580)

$18,000

Structural Repair

$16,000

($15,000)

$11,000

Unit Reconditioning

$40,000

($20,000)

$20,000

Replacement Resrv.

$260,000

$21,412

$281,412

 

2002/2003 FISCAL YEAR AUDIT

 

There was Board consensus for Ms. Ellena, Treasurer, to sign the September 1, 2003 Letter of Understanding for the current audit.

 

PROPERTY LIGHTING INSPECTION

 

Ms. Ellena, Ms. Jane, Ms. Miller, and Ms. Smith will inspect all property lighting on November 17, 2003 at 6:30 p.m.  Management will gather the information on the number of light poles on the property, and the cost to convert the current lens configuration to an oval lens, which provides a greater lighting range.

 

TERRORIST INSURANCE

 

There was Board consensus to not purchase the insurance at this time.

 

2004 ANNUAL STOCKHOLDERS’ MEETING DOCUMENTS

 

There was Board consensus to accept the documents as written, with one correction on the letter dated January 22, 2004.

 

STERLING DEVELOPMENT

 

The Board and Management reviewed and discussed a copy of the complete approved plan from Sterling Development.  Also discussed were recent developments concerning the retention pond and the removal of trees along the fence line.

 

2009 COMMITTEE/MORTGAGE PAYOFF

 

No activity at this time.

 

 

NEW BUSINESS

 

Lights on Highlands Cooperative signs at Haag and Balfour entrances:  Ms. Guyer reported that the lights for both signs are out.  Ms. Miller stated that there has been repair work done on them, but she will have Maintenance look into it again.

 

OLD BUSINESS

 

Trees:  Ms. Guyer reported her concerns on trees growing and interfering with electrical and other overhead wires on the Highlands Cooperative property.  She remembered it being brought up some time ago, and wonders what happened.  Ms. Miller replied that any tree branches/limbs that were interfering with overhead wires (electrical, phone, cable, etc.) were cut off.

 

BOARD MEETING DATES

 

            December 28, 2003

 

 

MEETING ADJOURNED AT 5:53 p.m.

 

 

I certify that this is a true and accurate statement of the Board Meeting of November 16, 2003.

 

Respectfully Submitted,

 

 

 

Elizabeth A. Smith

Secretary

Highlands Cooperative Association Board of Directors