HIGHLANDS COOPERATIVE ASSOCIATION
Open Minutes
January 25,
2004
Board Members
Present: Ellena, Guyer, Jane, Smith, Smydra
Management
Present: Lyon, Miller
Meeting called to order at 4:59 p.m.
OPEN MINUTES
Ellena moved, Jane seconded to accept the November 18, 2003 Open Session Minutes. Approved 4-0. Guyer abstained.
MEMBER CONCERNS
None at this time.
COMMITTEE REPORTS
2009 Committee/Mortgage Payoff: It was decided to remove the word Committee from the title of this group.
The concept of paying the mortgages off early was discussed within the most recent audit. Mr. Lyon will document a potential early payoff plan and submit for review at a future Board meeting.
OPEN DOOR/WINDOW POLICY
Ellena moved, Smith seconded to accept the Open Door and Window policy, with corrections. Approved 5-0.
NEW BUSINESS
2002/2003 Audit: The Board and Management accepted the audit. The 2003 tax return was also accepted and signed by the Treasurer, Pam Ellena. A summary of the audit is included with these minutes.
Window A/C Policy: Management will develop an addition to the current Window A/C Policy, for possible fines to be charged due to not removing window air conditioner units by the deadline stated.
OLD BUSINESS
There was previous Board consensus to run a one-time display advertisement in the Lansing State Journal. This ad ran on January 25, 2004. It cost $1500.00, and was 2 columns wide and 4 to 6 inches in length. Management will monitor response to the ad, and report the findings at the next Board meeting.
BOARD MEETING DATES
February 29, 2004
MEETING
ADJOURNED AT 5:26 p.m.
I certify that this is a true and accurate statement of the Board Meeting of January 25, 2004.
Respectfully Submitted,
Elizabeth A. Smith
Secretary