HIGHLANDS COOPERATIVE ASSOCIATION

Open Minutes

May 16, 2004

Board Members Present: Ellena, Guyer, Jane, Smith, Smydra

Management Present: Miller, Lyon

Meeting called to order at 5:00 p.m.

OPEN MINUTES

Smydra moved, Ellena seconded to accept the April 25, 2004 Open Session Minutes. Approved 5-0.

MEMBER CONCERNS

None at this time.

COMMITTEE REPORTS

None at this time.

PATIO POLICY

The Board and Management reviewed and discussed a copy of the current Patio Policy. This policy was brought to the Board for discussion due to no specification in it about what type of material can be used for patio pavers.

OFFICE PHONE SYSTEM

On April 22, 2004 the Highlands Cooperative phone system crashed, and the CPU unit that controls it had to be replaced.

The Board and Management reviewed a proposal from First Telecommunications to upgrade the current 2.0 system to an 8.0 system. The current system was purchased in 1998 for $7,456.54.

Smith moved, Ellena seconded to agree to enter into a lease with First Telecommunications for the new 8.0 phone system. The cost for the phone system will be $200.20 per month for 60 months. Approved 5-0.

EMERALD ASH BORER

Management informed the Board that affected Ash trees on Highlands Cooperative property would be cut down soon.

Ms. Miller will present a plan for replacement of the trees cut down at the June, 2004 Board of Directors meeting.

STERLING DEVELOPMENT

The Board and Management discussed their recollections of discussions with Sterling Development regarding their construction plans, including:

· 100’ of space between our property line and their buildings, saving the marsh.

· 2 marshes were to be saved.

· Highlands would be given permission to flag trees we wanted saved within 100’ of the fence.

· No sidewalk or fence opening onto the Sterling Property at Georgetown Park.

· Any changes in their construction plans would be communicated through Highlands Cooperative management.

· Sterling’s property would have an entrance onto Miller Road.

· Construction deliveries to the Sterling property would not be made using Balfour Drive.

Ms. Jane stated that she would give her notes to Ms. Miller. Also, Ms. Miller will speak with the Woodbridge Commons representative who was present at the meeting with Sterling Development, and ask what her recollections were.

NEW BUSINESS

Annual Inspection: Management will make sure that at Annual Inspection time, all windows are inspected and re-caulked (inside and out) as necessary.

OLD BUSINESS

None at this time.

BOARD MEETING DATES

June 27, 2004

MEETING ADJOURNED AT 5:50 p.m.

I certify that this is a true and accurate statement of the Board Meeting of May 16, 2004.

Respectfully Submitted,

Elizabeth A. Smith

Secretary

Highlands Cooperative Association Board of Directors