HIGHLANDS COOPERATIVE ASSOCIATION

Open Minutes

January 30, 2005

Board Members Present: Ellena, Jane, Smith, Smydra

Board Members Absent: Guyer

Management Present: Lyon, Miller

Meeting called to order at 5:05 p.m.

OPEN MINUTES

Review of the December Open Session minutes was tabled until the February, 2005 Executive session.

MEMBER CONCERNS

Georgia Vroman, 6220 Balfour Drive: Ms. Vroman stated that there is a large, white Cadillac parked on the left side of 6200 Balfour Drive. She said it was left there two weeks ago by two young men. She has informed Ms. Rojas of this, who said she’d get with Mark Robert on the issue.

Patricia Lone, 1807 Georgetown Blvd.: Ms. Lone stated that some of her neighbors were opening their windows and/or doors during Ms. Miller’s vacation. Ms. Lone said she reported the Policy violation to Ms. Rojas, who said the Policy violation letters would be sent to the Members involved after Ms. Miller returned from vacation. Ms. Miller will follow up with Ms. Rojas on this matter.

Ms. Lone went on to say that she has spoken with a Maintenance staff member about open windows/doors, and she believes the Maintenance staff needs to have further training as to what constitutes an open window. Ms. Miller will follow up with the appropriate personnel.

Ms. Lone also reported that she has a neighbor with two dogs who are allowed to be outdoors on the property without a leash, and that the neighbor is not cleaning up after them. She submitted a letter to the Office on Monday, but did not get a response until Saturday. Ms. Lone stated that she feels the response time on this matter should have been faster.

Regarding the recent furnace project, Ms. Lone said that she believes that when Highlands purchased the new furnaces, a model with a higher efficiency should have been considered.

Lastly, Ms. Lone stated that she feels the current late fee Policy should be changed, so that it’s not mandatory for Members to get a cashier’s check to pay late if they’ve never had a bounced check.

COMMITTEE REPORTS

None at this time.

APPLIANCES

The Board, Management, and Members in attendance viewed samples of the new stove and refrigerator to be installed in all units.

Ms. Miller will submit drafts of the different letters to be sent to Members to Ms. Smith for review/revision.

Member options were discussed, including style, color and appliance upgrade (icemaker, etc.).

Regarding upgrades, there was Board consensus to only offer standard appliances, and if the Member wishes to upgrade, they may do so at their own expense.

Installation shall be in the following order: Section 4, 3, 2, 1, 5, 6.

There was Board consensus:

· To allow the Member to purchase their existing appliances, if desired, for $30.00 each. The Member is to be responsible for moving the existing appliance.

· To allow the Member the choice of Bisque (almond) appliances versus White. This color choice must be communicated to the Office.

· No appliances installed after 2000 will be replaced at this time.

APPLICANT HOUSEHOLD REQUIREMENT WAIVER

The Board and Management reviewed and discussed information regarding waivers to be allowed concerning the minimum number of household members required according to the size of the townhome.

Ellena moved, Smith seconded to take the information supplied and convert it to a Policy. Approved 4-0.

MORTGAGE PAYOFF

The Board and Management reviewed and discussed a letter from John Marr of EF&A Funding commending Larry Lyon and Kathy Sinicropi’s efforts towards the mortgage payoff.

Mr. Smydra authorized Management to investigate other banking options, specifically institutions that do not charge large yearly fees to hold Highlands’s assets.

MAJOR PROJECT 20-YEAR PROJECTION

The Board and Management reviewed and discussed the 20-year proposed projection regarding major projects.

In 2005, projects will include:

· Completion of the bathroom project

· Construction of a new Maintenance building

· Purchase of a new plow truck

· Renovation of parking lots and concrete as soon as the weather allows

· Appliance replacement

WATERBED ESCROW

Smydra moved, Jane seconded to roll the Waterbed Escrow account into the surcharge account. Approved 4-0.

SURCHARGE ESCROW

Smydra moved, Jane seconded to roll the Surcharge Escrow into the surcharge account. Approved 4-0.

NEW BUSINESS

Section 8 Vouchers-HUD: Ms. Miller reported that HUD has 414 Section 8 vouchers set aside for Highlands Cooperative. A letter will be sent to all Members, basically stating that they might be qualified, when in fact, most will not.

OLD BUSINESS

Trees: Concerning the re-location of trees from the Georgetown median to other areas on the property, Ms. Miller reported that more trees need to be taken from the Balfour end of Georgetown.

Fences: Fencing around the alternative parking lot will be done at the same time the new Maintenance building is being constructed.

Mail Delivery: Ms. Smith contacted the Southwest Carrier Annex regarding the poor mail delivery for Highlands Cooperative. The manager she spoke with assured her that the delivery service would be improving in the months to come.

BOARD MEETING DATES

February 27, 2005

MEETING ADJOURNED AT 6:39 p.m.

I certify that this is a true and accurate statement of the Board Meeting of January 30, 2005.

Respectfully Submitted,

Elizabeth A. Smith

Secretary, Highlands Cooperative Association Board of Directors