HIGHLANDS COOPERATIVE ASSOCIATION

Open Minutes

June 26, 2005

Board Members Present: Ellena, Guyer, Jane, Smith, Smydra

Management Present: Lyon

Meeting called to order at 5:02 p.m.

OPEN MINUTES

Smith moved, Ellena seconded to accept the April 24, 2005 Open Session Minutes. Approved 5-0.

MEMBER CONCERNS

Elvira Misner, 1801 Georgetown Blvd.: Ms. Misner asked if there was a way that members could volunteer for a Neighborhood Watch program. Ms. Ellena stated that we had tried to get it going in the past, but adequate member participation was not there. Mr. Smydra replied that this is something Highlands Cooperative Association is moving forward with at this time.

Patricia Knight, 1815 Georgetown Blvd.: Ms. Knight volunteered for Neighborhood Watch, in any capacity other than a leadership role.

Rosemary Porter, 6234 Haag Road: Ms. Porter asked that the pine trees which are near the entrance to her parking lot be trimmed back to allow for better vision of traffic on Haag Road. Mr. Smydra stated that it would be looked into in the near future.

Patricia Lone, 1807 Georgetown Blvd: Ms. Lone reported that pine trees behind her unit have branches that are hanging onto the grass, and would like them trimmed back. Mr. Smydra stated that it would be looked into in the near future.

GROUNDS BUILDING

Mr. Lyon reported on the status of the Highlands Cooperative Association Grounds Building project. The variance for the 8-foot fence was approved on June 9, 2005. There were three stipulations: allowing at least a 20-foot set back from Haag Road, one evergreen planted for every 30 feet of fencing, and barbed wire fencing will not be used.

SHRED-IT

On June 1, 2005, the Fair and Accurate Credit Transaction Act (FACTA) went into effect. This act requires all businesses to shred any and all information that has a name, address, phone number, or personal information printed on it.

Management contacted Shred-It to shred files stored in the Office basement that were more than seven years old.

Shred-It offers a service where they regularly pick up any materials which need to be shredded, such as paper, tapes, CDs, etc. They place a locked container in an office that is locked, and every four weeks, they pick up the container and shred the contents on site, in the presence of an office representative. Along with this, they provide written verification that the material picked up was shredded. The cost of this service is $845.00 per year.

Mr. Lyon is recommending we purchase this service for Highlands.

Guyer moved, Smith seconded to pay Shred-It $845.00 per year for the shredding services detailed above. Approved 5-0.

OCCUPANCY AGREEMENT

There was Board consensus to table discussion of the Occupancy Agreement until the next Board meeting.

MAINTENANCE PARKING LOT RESURFACING

Mr. Lyon discussed the resurfacing of the Maintenance Building parking lot, and the necessity to construct a retaining wall due to additional excavating having to be done because of water.

Smydra moved, Guyer seconded to approve the necessary construction in the Maintenance Building Parking Lot, including the construction of a retaining wall. This approval authorizes expenditures of up to $7,000.00. If more is necessary, Mr. Lyon will contact the Board. Approved 5-0.

MAJOR PROJECT SUMMARY

Mr. Lyon gave a summary of the status of all major projects, which he expects to be completed by 10/15/05.

OLD BUSINESS

Meeting with City Representatives: Over 100 community members attended a meeting at Highlands Cooperative Association to discuss the recent violence at the Georgetown Park basketball courts. Also in attendance was the Mayor, Chief of Police, the director of the Parks and Recreation Department, City Council representatives, as well as several Lansing Police Department officers. The decision was made at the meeting to remove the basketball hoops, backboards and poles. A public meeting will be held to discuss future plans for what to do with the basketball court area in the park. Immediately following this meeting, additional police patrols were added to the community.

Purchase of Tractor for Highlands Cooperative: Ms. Guyer asked as to the status of the tractor purchase. Ms. Smith reported that the tractor had been purchased, and was displayed during Flower Day. Mr. Lyon added that the tractor was purchased to replace the 37 year old tractor which would not have been cost effective to repair.

Wolverine Pipeline: Ms. Guyer asked as to the status of the Wolverine Pipeline construction project. Mr. Lyon replied that the House of Representatives had approved the construction, and he believes it is now in the hands of the State Senate.

NEW BUSINESS

None at this time.

BOARD MEETING DATES

August 28, 2005

MEETING ADJOURNED AT 5:54 P.M.

I certify that this is a true and accurate statement of the Board Meeting of June 26, 2005.

Respectfully submitted,

Elizabeth A. Smith

Secretary

Highlands Cooperative Association Board of Directors