Open Minutes
March 26, 2006
Board Members Present: Ellena, Guyer, Jane, Smith, Smydra (via conference call)
Management Present: Miller
Meeting called to order at 5:07 p.m.
Smith moved, Jane seconded to accept the February 26, 2006 Open Session Minutes. Approved 3-0. Guyer and Smydra abstained.
Linda Masters,
Georgia Vroman,
Jody Schnebelt,
Patricia Knight,
COMMITTEE REPORTS
None at this time.
SMITH TREE AND LANDSCAPE BID
The Board and Management reviewed and
discussed a bid from Smith Tree and Landscape.
This bid includes Emerald Ash Borer treatment for all Ash trees on the
property.
Smydra moved, Smith seconded to accept the
bid from Smith Tree and Landscape for a five-year plan to cost $219,817.00 with
the understanding that we re-evaluate the Emerald Ash Borer treatment on a
yearly basis.
NATURAL HEALING SEMINAR
Diane Kirkham contacted Ms. Miller regarding
holding a Natural Healing Maximum Immunity Seminar at Highlands
Cooperative. There was Board consensus
to allow this seminar to be held at the Highlands Cooperative Clubhouse,
provided that was no pressure to purchase any products discussed.
A bid from Laux Construction was reviewed and
discussed by the Board and Management.
Laux was awarded this bid, taking into consideration recommendations
from the City of
Guyer moved, Ellena seconded to allow
Management to sign the contract with Laux Construction, not to exceed
$149,477.00. Monies for this bid are to
come out of the 20 year plan budget.
Approved 5-0.
OCCUPANCY AGREEMENT
The Board and Management reviewed and
discussed revisions to the Occupancy Agreement, as proposed by Cooperative
attorney, Joe Courveur. Management is
recommending that, if approved, the revised Occupancy Agreement be distributed
to all Members, even if their current Occupancy Agreement has not expired.
Ellena moved, Jane seconded to accept the
revised Occupancy Agreement. Approved
5-0.
SATELLITE DISH POLICY
The Board and Management reviewed and
discussed the revised Satellite Dish policy, allowing two dishes.
Smith moved, Ellena seconded to accept the
revised Satellite Dish policy. Approved
5-0.
OLD BUSINESS
Trash Policy: Ms.
Smith reported seeing a Member placing 6 bags of trash out on the sidewalk on
Sunday, March 26, 2006 around 12:30pm.
Ms. Ellena stated that a “surprise” off-hours trash pickup needs to be
done soon. Ms. Miller reviewed the trash
policy and “surprise” pickup procedure with the Members in.
Business Recovery Plan: Ms.
Miller stated that the Business Recovery Plan would be in the April, 2006 Board
book for review.
NEW BUSINESS
Vandalism on property-3/17/06: Ms.
Miller reported on the vandalism which took place on March 17, 2006 on
Highlands Cooperative property. Vehicles
and signs were damaged on that date, most involving spray paint. Ms. Miller stated she contacted LPD regarding
the incidents, and asked if other vandalism of that nature took place on that
date. LPD reported that incidents like
this have been happening with more frequency over the last 30 days city wide,
they do not believe it is gang-related, and are working on a resolution as they
believe it is being done by the same group of people. Mr. Smydra asked Ms. Miller to send a letter
to all Members regarding this vandalism, and reminding Members about the importance
of reporting activity of this nature to the police and the Office.
Trash Removal Bid: A
three-year bid from Waste Management was reviewed and discussed. Jane moved, Ellena seconded that accept the
three-year bid from Waste Management to continue their trash removal
service. Approved 5-0.
April 30, 2006
MEETING ADJOURNED AT 6:27 P.M.
I certify that this is a true and accurate statement of the Board Meeting of March 26, 2006
Respectfully submitted,
Elizabeth A. Smith
Secretary