HIGHLANDS COOPERATIVE ASSOCIATION

Open Minutes

January 28, 2007

Board Members Present: Ellena, Guyer, Jane, Smith, Smydra

Management Present: Lyon, Miller

Meeting called to order at 5:11 p.m.

OPEN MINUTES

Smydra moved, Smith seconded, to approve the November 19, 2006 Open session minutes. Approved 5-0.

MEMBER CONCERNS

Terry Cherry, 6210 Haag Road: Ms. Cherry asked why her new stove won’t allow one of her kitchen drawers to open properly. Ms. Miller explained that Highlands looked at several different models of stove before making the decision. She went on to say that prior to the beginning of the Stove & Refrigerator Replacement Project, those members who lived in units with kitchens where a drawer wouldn’t work with the new stove model were given the opportunity to select a different stove model that would work with the drawer.

Ms. Cherry also asked why some of the downspouts are painted mostly brown, but some have a white spot that sticks out. Ms. Miller said she would investigate any downspouts that are not all painted brown.

Ms. Cherry also asked why the sophet on the outside of the buildings are not painted. Ms. Miller explained that they cannot be painted because they have holes in them that must stay open.

Lastly, Ms. Cherry asked if there were going to be fountains installed on the property. Ms. Miller replied that fountains were not going to be installed anywhere on the property. A water feature is being discussed by the Board and Management for placement in front of the clubhouse where the big pine tree used to stand.

Georgia Vroman, 6220 Balfour Drive: Ms. Vroman reported that near the building between 6252 and 6254 Balfour Drive there is a downspout that has been separated from the eaves since last summer. Now there’s a huge icicle that hangs from it. She said the elbow is off; it’s sitting by the side of the building. Ms. Miller will investigate and have it repaired. Mr. Lyon noted that in the spring, all eaves troughs will be checked and maintained if necessary.

BASEMENT POLICY

The revised Basement Policy was reviewed and discussed. It will be reviewed again at a later date with the following verbiage:

“Furniture set up for sleeping purposes” to replace “any bedroom furniture”.

INCOME RECERTIFICATION POLICY

Smith moved, Ellena seconded to accept the revised policy as written. Approved 5-0.

TRASH BAGS

Guyer moved, Jane seconded to accept the bid from Len’s Carpet Care & Consultants for $12,443.34. Approved 5-0.

PARKING LOT RESURFACING

Smydra moved, Ellena seconded to accept the bid from Alko Enterprises LLC for phase 2 at $7,970.00 and phase 3 at $9,550.00. Approved 5-0.

OPEN DOOR AND WINDOW POLICY

Smith moved, Ellena seconded to accept the revised policy as written. Approved 5-0.

COMMITTEE REPORTS

None at this time.

OLD BUSINESS

Mailboxes: There was Board consensus that all mailboxes are to be inspected each spring. An article will be placed in the newsletter advising members to report rusty mailboxes and mailbox lids that do not close properly.

NEW BUSINESS

2005/2006 Audit: Management discussed the recent 2005/2006 audit, emphasizing that Highlands Cooperative remains in sound financial state. This audit is available at the office for any member who wishes to review it.

BOARD MEETING DATES

February 25, 2007

MEETING ADJOURNED AT 5:50 P.M.

I certify that this is a true and accurate statement of the Board Meeting of January 28, 2007.

Respectfully submitted,

Elizabeth A. Smith

Secretary

Highlands Cooperative Association Board of Directors