OPEN MINUTES
October 18, 2007
Board Members
Present: Ellena, Guyer, Smith,
Smydra
Board Member Absent: Jane
Management Present: Miller, Lyon
Members: Sign-in sheet available
Meeting called to
order at 5:00 p.m.
OPEN MINUTES
Smydra moved, Smith seconded to accept the open minutes of September 17, 2007. Approved 3-0 (Guyer abstained)
Patricia Smydra, 6334
Balfour
Ms. Smydra inquired if the cooperative is planning on replacing the trees that were lost on the property from the recent tornado. Ms. Smydra was informed that the property is planning on replacing the same number lost this in the future. However, the size, type, and location of replacement may not be the same. Board member, Tony Smydra, is planning on being fully involved with this project also.
Ms. Smydra also asked that as the future Playground Committee be informed that she does not want to see more equipment in her backyard due to the possible increased number of children/traffic it could attract to the area. Management informed Ms. Smydra that such a recommendation would probably not happen due to the small backyard area available.
Georgia Vroman, 6220
Balfour
Ms. Vroman stated that some type of gray utility box in the back yard near 6254 Balfour has been open for approximately two (2) days. Management suspects it may be a cable-box, but will follow-up.
Snow Removal Policy
Guyer moved, Smith seconded to accept the revised snow removal with most recent changes. Approved 4-0
Privacy Fence Policy
Future changes to the Privacy Fence Policy that could allow members to fully enclose their back yard area with privacy fences were discussed. Concerns included the mowing of grassy areas inside the fence, and access by utility, cable T.V., and electrical workers. Management asked the Board to provide a list of concerns and Ms. Miller will investigate them before the new policy is completed and approved.
PayLease
The PayLease program offers members the opportunity to pay their monthly carrying charges on-line. Unlike direct withdrawal, it gives members the flexibility of choosing the day the payment is made for better money management. Members will need to be aware of the program procedures/lead time, however, to assure their carrying charges are paid on time to the cooperative.
Management will develop a policy to be presented at the next Board Meeting.
Parking Policy
This policy was discussed in relationship to motorcycles being allowed to park on approach sidewalks to individual town homes. This practice has been a long-standing part of the policy due to kick-stand damage and the lack of parking spaces within many lots.
Management will investigate the prevalence of the issue. However, it was felt, at this time, that Management would best deal with this issue on an individual basis should a problem arise.
Meeting Dates
Members were reminded of the Board Meeting dates for the remainder of the year due to the holiday schedule. They are: November 18, 2007 and December 9, 2007.
Marketing
Ms. Miller informed the Board that the number of membership withdrawals is currently at (7) seven. This is at the best level in approximately (17) seventeen years.
Meeting Adjourned at
5:38 p.m.
I certify that this is a true and accurate statement of the Board Meeting of October 28, 2007.
Respectfully submitted,
Jackie Guyer, Secretary, Board of Directors