HIGHLANDS COOPERATIVE ASSOCIATION

OPEN MINUTES

November 18, 2007

Board Members Present: Ellena, Guyer (late), Jane, Smith, Smydra

Management Present: Miller, Lyon

Members: Sign-in sheet available

Meeting called to order at 5:00 p.m.

OPEN MINUTES

Ellena moved, Smith seconded to accept the minutes of October 28, 2007 with corrections. Approved 4-0 (Jane-abstained)

MEMBER CONCERNS

Margaret Power, 1759 Georgetown

Ms. Power informed the Board that there is a red car in her parking lot with a flat tire and an expired license plate. Management will follow-up with this issue. Ms. Power also inquired as to the status of repairs to various areas of the cooperative due to the severe storm (tornado) damage in October. Management informed Ms. Power that we are waiting to hear from our insurance company before repairs can be made. Management also clarified a misunderstanding Ms. Power had regarding time line differences between the “recertification” requirements and carrying charge changes as follows: the purpose the recertification process is to verify a members’ income level, and is completed every 2-years. Changes in your carry charges can happen yearly, and are based on the budget process.

COMMITTEE REPORTS

Playground Committee

Ms Jane informed everyone that she has received the names of various playground equipment companies for Village Cooperative, and is planning on contacting interested members to begin forming the committee early in 2008, after the holidays.

AGENDA ITEMS

Trash Removal Bids

Highlands currently has a trash removal contract with Waste Management. Waste Management has been advocating for a number of changes in this contract. Management secured an agreement from Waste Management to nullify our current contact during a new bidding process, regardless of which company is awarded the new contract. As a result, Management has been working on securing new bids from various contractors.

Trash Removal bids from Granger and Jim’s Rubbish were reviewed. A bid from Waste Management was received, but due to the changes they were requesting their bid was not considered. D&A Trash and Building Removal of Dewitt were also contacted; however, they never submitted a bid.

Management is recommending Jim’s Rubbish due to a good prior working relationship with Ray Tackett, and their lower price bid. Itemized bid includes Curbside pick-up, (3) Dumpsters, and Recycling. Jim’s Rubbish would only have to renegotiate their bid if curbside pick-up of “oversize” items becomes excessive.

Smith moved, Ellena seconded accepting the 2 year trash removal bid from Jim’s Rubbish in the amount of $ 3, 311.50 per month beginning December 1, 2007 to November 30, 2008, and $3, 410.84 per month beginning December 1, 2008 to November 30, 2009. Approved 5-0.

NEW/OLD BUSINESS - None

Meeting Adjourned at 5:20 p.m.

I certify that this is a true and accurate statement of the Board Meeting of November 18, 2007.

Respectfully submitted,

Jackie Guyer, Secretary, Board of Directors

Highlands Cooperative Association