HIGHLANDS COOPERATIVE ASSOCIATION

Open Minutes

April 16, 2012

Board Members Present: Ellena, Guyer, Jane, Moles, Smith

Board Members Absent: None

Management Present: Miller, Lyon

Members Present: Sign in sheet available

Meeting called to order at 6:35pm

Adjourned at: 7:30pm

Open Minutes

Jane moved, Smith seconded to accept the Jan. 9, 2012 minutes. Approved 4-0 Guyer abstained.

Ellena moved, Jane seconded to accept the Feb. 20, 2012 minutes. Approved 5-0.

Smith moved, Ellena seconded to accept the March 4, 2012 minutes. Approved 5-0.

Jane moved, Guyer seconded to accept the March 19, 2012 minutes with corrections. Approved 5-0.

NEW BUSINESS

Bid for replacement of Arbs along E. side of property.

A quote was presented from Lewis Landscape for the removal and replacement of the Arbs on the E. Side of the property at 1613 Miller (house). Smith questioned the viability of shredding the removed Arbs for mulch. Miller responded as they were mostly evergreen and unsuitable for mulch. Jane asked how this area was to be landscaped in relation to the existing trees. Miller assured that the trees would be saved. Ellena asked about the back fence area of the house. Miller responded that they are not to be removed at this time. Lyon asked about moving the fence to establish the property line. Miller responded that it would not be done at this time.

Lyon asked what size of replacement would be recommended. There is not any preference at this time. Jane asked if this was the only bid. Miller responded that it was but was willing to ask for additional bids.

Tabled until the next Board meeting.

Recycling

Follow up information on a recycling questionnaire was presented to the Members. At this time 6 of 8 returned would not object to twice a month pick-up. The other 2 would like pick-up to remain at once a week. They both suggested that reducing trash pick-up to twice a week may entice more people to recycle.

Further analysis needed with no action at this time.

Old Business

Mail box policy

New policy submitted. Smith moved to accept. Guyer seconded. Approved 5-0

Filter Policy

Jane moved to accept policy with changes. Smith seconded. Approved 5-0

Air conditioning policy

Guyer questioned need to have wording (in an amount acceptable to the Cooperative) in the policy. Guyer proposed change to eliminate wording. Guyer moved to accept the policy with the correction. Jane seconded. Approved 5-0

In addition, Miller asked to change wording on all policies. Smith moved to direct Miller to change wording. Jane seconded. Approved 5-0

MEMBER COMMENTS

Marjorie Brake asked why carbon monoxide detectors were not installed in each unit? Miller responded that they would need to be installed in each bedroom and multiple locations in a unit. Smith responded that this had been investigated and it would be cost prohibitive. Miller made Members aware that they can install their own at their expense. Marjorie asked about at least being able to test for carbon monoxide at annual inspections. Miller responded that is was not feasible due to liability issues with false readings and the calibration requirements for any equipment.

Patricia Knight asked about liability issues and insurance coverage concerning fire damage. Miller informed her that if a fire in your unit was found to be negligence of Members, the Member is liable. If the same fire spreads the Member is liable for damage to others. Much discussion was held about renters insurance vs. condo insurance. It was suggested that an insurance provided be contacted to discuss the liability issues and ask for the correct type of policy.

Respectively Submitted,

____________________

Scott Moles, Secretary, Board of Directors

Highlands Cooperative Association